NO-COST EXTENSIONS (NCE)

 

PLEASE copy GALEX helpdesk on all requests for extensions.

 

If you are at the end of the basic period of performance for your grant, you are entitled to one (1) automatic no-cost extension

 

If your grant begins with NNG (as in NNGnnxxnnG) you should have your sponsored programs office send a notice indicating that they have elected a one-year extension to:

 

NASA’s Goddard Space Flight Center   

Grants Officer                                       

Code 210.H

Greenbelt, MD 20771

 

or by email to Theresa.A.Bryant.1@gsfc.nasa.gov  or by FAX – 301 286-6599

 

If your grant begins with NNX (as in NNXnnxxnnG) you should have your sponsored programs office send a notice indicating that they have elected a one-year extension to the attention of the Technical Specialist who signed the grant paperwork that your should have received when your grant was finalized:

 

NASA Shared Services Center (NSSC)

Building 5100, Standby Rd.

Stennis Space Center, MS 39529

 

or via FAX to: 866-779-NSSC (866 779-6772)

 

If you need an additional extension on either an NNG or an NNX grant, it MAY be allowed by the Grants office, but you should have your sponsored programs office send a request explaining why more time is needed to the Technical Officer on your grant (Dr Susan Neff).  She will send it on to the GSFC grant’s officer or to NSSC.

 

The above also hold true for any extensions for awards ending in “I” (NNGnnxxnnI) or “P” (NNGnnxxnnP)– indicating an Inter-Agency Transfer or a Contract issued by GSFC, but all correspondence should go to Dr Neff for her approval.

 

                                   


to:

 

Dr. Susan Neff               AND                 Ms. Dorothy Appleman

Project Scientist                                                GALEX Helpdesk

NASA’s GSFC                                       NASA’s GSFC              

Code 665.0                                           Code 660.1                              

Greenbelt, MD 20771                             Greenbelt, MD 20771    

via FAX to 301 286-1752                        via FAX to 301 286-1753

or email to Susan.G.Neff@nasa.gov       or email to appleman@milkyway.gsfc.nasa.gov             


TRANSFERRING A GRANT

 

Please let GALEX helpdesk know the circumstances of your move as soon as possible.

 

There are 2 scenarios determining your course of action:

 

1.      If you are changing institutions shortly after receiving acceptance of your program but before grant award:

 

You do not need to go back to NSPIRES

 

You must have your OLD institution send an official letter relinquishing control of that program to the NEW institution.  (Technically, the program belongs to the proposing institution, but they normally let it go.)

Your NEW institution should send an entire proposal package consisting of

·        Proposal,

·        Cover letter accepting responsibility for the program, A signed official budget – signed,

·        Certification forms

·        Copy of the acceptance letter to the PI

 

to:

Dr. Susan Neff               AND                 Ms. Dorothy Appleman

Project Scientist                                    GALEX Helpdesk

NASA’s GSFC                                       NASA’s GSFC              

Code 665.0                                           Code 660.1                              

Greenbelt, MD 20771                             Greenbelt, MD 20771    

 

2.      If you have already received your grant award, but are leaving mid-period-of-performance but before grant award:

 

You must have your OLD Institution send an official letter relinquishing control of that program to the NEW institution.  (Technically, the program belongs to the proposing institution, and it has the right to appoint a replacement PI, but they normally let it go.)

Your OLD institution must complete a NASA form 272 which is an accounting of any funds which have been expended by the OLD institution.  WARNING: nothing will be accomplished until this form is complete and in the hands of the accounting office so it needs to be done ASAP.

 

Grants beginning with NNG should go with a copy of the original grant award to:

Grants beginning with NNX should go with a copy of the original grant award to:

NASA’s GSFC

Grants Officer

Code 210.H

Greenbelt, MD 20771

 

NASA Shared Services Center (NSSC)

Building 5100, Standby Rd.

Stennis Space Center, MS 39529

 

 

Your NEW institution must send an entire proposal package ASAP consisting of

 

·        Original proposal

·        Cover letter accepting responsibility for the program, A signed official budget – signed

·        Copy of letter from OLD institution relinquishing the grant

·        Certification forms

·        Copy of the acceptance letter to the PI

·        Copy of the NASA form 272.

 

 

to:

 

Dr. Susan Neff               and       Ms. Dorothy Appleman

Project Scientist                                    GALEX Helpdesk

NASA’s GSFC                           NASA’s GSFC              

Code 665.0                               Code 660.1                              

Greenbelt, MD 20771                 Greenbelt, MD 20771    


 

 

The reason for sending a copy of the Form 272 to the GALEX helpdesk with the new proposal is that a de-obligation of funds document must be prepared (by helpdesk personnel) for accounting to ensure that the funds not expended at the original institution are returned to the GALEX pool of funds so they can be re-obligated to your new grant.

 

All the groups involved in this process are in different building and/or different states.  Painful experience has proved that disparate parts of the accounting system need a central point of contact. We need to have all the pieces together in order to put a Purchase Requisition (PR) electronically into the system so a new award can be processed.