This website is kept for archival purposes only and is no longer updated.
GRANTS INFORMATION
Click on your question
1. WHERE'S MY MONEY?
2. NO-COST EXTENSIONS (NCE)
3. WHAT DO I DO ABOUT FINAL REPORTS?
4. ACKNOWLEDGING NASA and your GALEX GRANT?
5. TRANSFERRING A GRANT?
6. WHERE'S MY DATA?
7. HOW DO I PROPOSE AN EPO PROGRAM FOR MY CURRENT GALEX GRANT?
STARTING GRANTS - Where's my money?
Receiving funding from NASA HQ is our starting point.
- We (galexhelp) start archival grants as soon as possible after the budget submission deadline and after we receive the relevant funding from HQ.
- We (galexhelp) will start your grant within a few days of when we know about your program's first successful
observations, or shortly after the budget submission deadline, whichever comes later. - Grants are actually issued through NASA/s Shared Services Center (NSSC) at Stennis Space Center in Mississippi.
- When NSSC beings processing your grant, you will receive an email from NSSC, at which point you can track your grant HERE and your grant should be issued to your institution within 30 days.
- You can check on the status of your observations HERE.
In some cases, you may need additional time to finish your research. No Cost Extensions may be requested at https://www.nssc.nasa.gov/Procurement/NCE.cfm.
- If you are at the end of the basic period of performance for your grant, you are entitled to one (1) automatic no-cost extension
- If your grant begins with NNX (as in NNXnnxxnnG) you should have your sponsored programs office send a notice to NSSC indicating that they have elected a one-year extension to the attention of the Technical Specialist who signed the grant paperwork that your should have received when your grant was finalized:
- Additional no-cost extensions on MAY be allowed by the NSSC Grants office. You need to have your sponsored programs office send a justification as to why additional time is needed, to the NSSC Grants office AND to the Technical Officer, Dr Susan Neff. The NSSC Grants office will ask Dr Neff either for her concurrence or for a more detailed concurrence, therefore, she needs to have a copy of the justification at hand to expedite the request.
- The above also hold true for any extensions for awards ending in “I” (NNGnnxxnnI) or “P” (NNGnnxxnnP)– indicating an Inter-Agency Transfer or a Contract issued by GSFC, but all correspondence should be copied to Dr Neff for her approval.
Each recipient of a grant must submit a Final Report to the Technical Officer, the closest ONR center to your institution, CASI, and the Grants Officer on your award paperwork at NSSC.
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Dr Susan Neff
NASA’s GSFC
Mail Code 665.0
PH: 301 286-5137
FAX: 301 286-1753
Email: susan.g.neff@nasa.gov
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NASA Shared Service Center (NSSC) |
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DEPARTMENT OF THE NAVY |
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Mrs Dorothy Appleman
NASA’s GSFC Mail
Code 660.1Greenbelt , MD 20771
PH: 301 286-5689
FAX: 301 286-1753
Email: dorothy.a.appleman@nasa.gov
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ACKNOWLEDGING NASA and your GALEX GRANT
All publications resulting from the analysis of GALEX data should contain the following acknowledgement, preferably as a footnote to the title of the article:
"Based on observations made with the NASA Galaxy Evolution Explorer.
GALEX is operated for NASA by the California Institute of Technology under NASA contract NAS5-98034."
If you have received a GALEX GI grant, please add an acknowledgement at the end of your article of the form "xxx acknowledges support for this work from the GALEX Guest Investigator program under NASA grant XXXXXX."
TRANSFERRING A GRANT
Please inform the GALEX helpdesk of the circumstances of your move as soon as possible, especially if we haven’t started your grant yet.. Below are addresses of the offices which will need copies of all transfer paperwork:
Dr Susan Neff
NASA’s GSFC
Mail Code 665.0
Greenbelt, MD 20771
PH: 301 286-5137 FAX: 301 286-1753 Email: susan.g.neff-at-nasa.gov
Mr. Kenneth Mautino
NASA’s GSFC Mail
Greenbelt, MD 20771
PH:301 286-4558 FAX: 301 286-1753 Email: kenneth.j.mautino-at-nasa.gov
NASA Shared Service Center (NSSC)
Building 5100, Standby Rd.
Stennis Space Center , MS 39529
Fax: 866-779-6772 Email: nssc-contactcenter-at-nasa.gov
There are 2 scenarios determining your course of action:
1. If you are changing institutions shortly after receiving acceptance of your program but before grant award, you do not need to go back to NSPIRES.
YOUR OLD INSTITUTION:
Must send an official letter relinquishing control of that program to the NEW institution.
(Technically, the program belongs to the proposing institution, and it has the right to appoint
a replacement PI, but they normally let it go.)YOUR NEW INSTITUTION:
Must send an entire proposal package consisting of
1. Proposal.
2. Cover letter accepting responsibility for the program.
3. A signed official budget.
4. Signed Certification forms.
5. Copy of the acceptance letter to the PI.to the addresses above
2. If you have already received your grant award, but are leaving mid-period-of-performance:
YOUR OLD INSTITUTION:
1. Must send to the NEW institution, an official letter relinquishing control of that program. (Technically, the program belongs to the proposing institution, and it has the right to appoint a replacement PI, but they normally let it go.)
2.Must complete a NASA form 272 which is an accounting of any funds which have been expended by the OLD institution. (WARNING: nothing will be accomplished until this form is complete and in the hands of the accounting office so it needs to be done ASAP.)
3. Include a copy of the original grant award
Please send all 3 to the GALEX help desk and NSSC.
YOUR NEW INSTITUTION:
Must send an entire proposal package ASAP consisting of:
1. Original proposal
2, Cover letter accepting responsibility for the program,
3. A signed official budget
4. Certification forms
5 .Copy of the acceptance letter to the PI
6 .Copy of the NASA form 272.
7. Copy of letter from OLD institution relinquishing the grant to:
NASA HQ reinstated its Education & Public Outreach Program for researchers beginning with: ROSES-08 Amendment 29, and offers three avenues to support in the 2009 ROSES Solicitation, which are:
- Supplements to research programs already in place – see (ROSES)
- Other periodic open solicitation
- Mission embedded projects.
The omnibus solicitation called Research Opportunities in Space and Earth Sciences (ROSES), of which GALEX is one element, also contains an element, called Opportunities in Education and Public Outreach for Earth and Space Science.( SMD EPOESS Guide 1.0) There are now two paths for proposals in this area. Both types of proposal may be submitted.
- $10K - ROSES Outreach Pathway Supplement - SMD Outreach Supplements Guide1.0
- $15K - ROSES Education Pathway Supplement - SMD Education Supplements Guide 1.0
Emphasis has been placed on support to researchers (E/PO MOWG) and strategies to support EPO programs in Space Science, (see brochure for descriptions of OSS support.)
Currently, NASA plans two (2) calls for E/PO proposals in a calendar year.
- One call will be issued in MARCH and another in SEPTEMBER, (exact dates not yet certain). GALEX proposers selected in Cycle 6 may propose for either date..
- An important caveat is that you must have a year of program funding available when you propose for an E/PO.
- As GALEX grants are not initiated until observations are begun, there will necessarily need to be close communication between GALEXHELP and the GI’s who submit EPO proposals.
GALEX typically announces awards in December of the calendar year and budgets are required to be entered into NSPIRES by mid-January. PI’s of Observing Programs will need to keep a close watch on when observations are (or expected to be) made and the grant award is initiated, and when an E/PO proposal will need to be submitted.
We encourage you to submit via NSPIRES to this valuable program and to look at the EPO websites for more detailed explanations of the programs. For instructions as to how to prepare and submit a proposal go to http://nasascience.nasa.gov/researchers, and SARA : Service and Advice for Research and Analysis. http://nasascience.nasa.gov/researchers/sara
The reason for sending a copy of the Form 272 to the GALEX helpdesk with the new proposal is that a de-obligation of funds document must be prepared (by helpdesk personnel) for accounting to ensure that the funds not expended at the original institution are returned to the GALEX pool of funds so they can be re-obligated to your new grant.
All the groups involved in this process are in different building and/or different states. Painful experience has proved that disparate parts of the accounting system need a central point of contact. We need to have all the pieces together in order to put a Purchase Requisition (PR) electronically into the system so a new award can be processed as quickly as possible.
Responsible NASA Official:
Curator: